Colwood Garden Society Meeting of the Board October 5, 2025

On October 5, 2025 at the Colwood Community Garden – Marnie L. called the meeting to
order at 9:12am with 10 members attending.

1. The minutes from August 2, 2025 meeting were adopted by Jackie L. and second by Barb S.
2. Barb S. accepted the Agenda and second by Donna F.
3. The treasures report from Naomi E. was given as per the AGM statement with no changes.
4. There was a motion by Barb S. to put Marnie L. on the Coast Capital account to replace Enzo
   D. Stacey H. second the motion.
5. New Business addressed:
   • Barb S. gave an update regarding the gazebo which is still awaiting
     approval by Colwood City Hall. Barb S. will be reaching out to members regarding a possible
     10%contractor discount at Rona also to see if any current members have carpenter
     experience.
   • In regards to Colwood Creek Park new garden – the go ahead is in place and a possible spring
     start is hopeful. Barb S. is to check into insurance for garden board directors and officers.
     Barb S. is to question City Hall regarding Langford residents being able to drop off garden
     waste from Colwood Community Garden.
   • 
     Discussion was given regarding a review of current bylaws which were last updated in 2021.
     Proposed that we extend the payment of members yearly dues be March 15 with one
     reminder phone call and one follow up email and a 7 day grace period. Refunds until May 15.
   • Discussion of a possible video regarding how to lock the gate properly and how to correctly
     coil up the hoses. Donna F. and Anika F. will work together to produce a video we can then
     send out to members.
   • Following up on a concern from Krys who does a Large amount of the weed control. It was
     suggested that any future rabbit fencing be at least 4”above the ground to facilitate efficient
     grass and weed control.
   • There was discussion regarding a “Garden Etiquette” message to send out to members
     regarding dogs, Community Garden fruit trees and Community Garden herb beds. Stacey H.
     will be working towards this.
   • It was mentioned that we need more attention to the bylaw regarding items outside of our
     designated garden plot.
   • A new email address was given out by Barb S. as well as direction on how to log in. Barb S. will
     be updating this information on the website and Facebook. Barb S. will be sending out a
     master list for emailing members to the garden executive.
   • There was discussion regarding a work party on October 18.
6. Marnie L. adjourned the meeting at 10:20am.